Prekindergarten through Grade 12 Education

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RFP #22-006

Transcribing New York State Exams and Related Materials into Braille

Recent Updates

Last Updated on September 20, 2021:

  • Questions deadline has been extended to September 24th, 2021.

RFP Documents

Application in PDF Adobe PDF | Application in Word Word document
Cost Proposal Worksheet Excel
Submission Documents Adobe PDF
Attachment A: Sample Test Pages Adobe PDF


The New York State Education Department (NYSED) Office of State Assessment (OSA) is seeking proposals for the transcribing of New York State Exams and exam-related materials into Braille. This request pertains to secure State-developed and State-approved exams including Regents Exams and elementary- and intermediate-level science tests, as well as science reference tables, scoring materials, reports of exam results, and mathematics tables.

During the contract resulting from this RFP, no personally identifiable information will be provided to the contractor because none is necessary for the contractor to perform the services detailed in this RFP.


Subcontracting will not be allowed for this contract. Subcontracting is defined as non-employee direct personal services and related incidental expenses, including travel. NYSED has not established Minority and Women-owned Business Enterprise (MWBE) goals for this procurement.

Terms of Contract

NYSED will award one (1) contract pursuant to this RFP. The contract resulting from this RFP will be in effect for a term of five (5) years, anticipated to begin September 1, 2022 and to end August 31, 2027.

Eligible Bidders

Eligible bidders are for-profit and not-for-profit entities, including large testing companies, consultants and/or educational organizations with demonstrated professional experience in literary and mathematic Braille transcription, preparation of transcript text and graphics for illustrations, print-on-demand production, and mass production.

Service Area


RFP Components

Components contained in RFP Proposal #22-006 are as follows:

  1. Description of Services to Be Performed
  2. Submission
  3. Evaluation Criteria and Method of Award
  4. Assurances
  5. Attachments
  6. Submission Documents (separate document)


Questions regarding this request must be submitted by email to AssessmentRFP@nysed.gov no later than the close of business September 24, 2021. Questions regarding this request should be identified as Program, Fiscal or M/WBE. A Questions and Answers Summary will be posted to P-12 Competitive Procurement webpage no later than September 30, 2021.

The following are the designated contacts for this procurement:
Program Matters
Fiscal Matters

McKenzie Johnson

Lucas Rodriguez

Submission Instructions and Due Date

The following documents must be submitted in separately sealed envelopes, as detailed in the “Submission” section of the RFP, and be received at NYSED no later than October 21, 2021 by 3:00 PM:

  1. Submission Documents labeled Submission Documents - RFP #22-006 Do Not Open

  2. Technical Proposal labeled Technical Proposal - RFP #22-006 Do Not Open

    Each bidder submitting a Technical Proposal for this RFP should submit the sample test pages that are provided as a separate PDF Attachment with this RFP, transcribed by the Bidder into Braille. The sample test pages consist of two pages each of Mathematics, Science, and Social Studies. For additional details see the RFP sections 5.) Attachments - Attachment A: Sample Test Pages and 3.) Evaluation Criteria and Method of Award.

  3. Cost Proposal labeled Cost Proposal – RFP #22-006 Do Not Open

    The completed Cost Proposal should be provided as a separate Excel file attachment saved on a CD or flash drive, using the Excel file template provided by NYSED with the RFP, as well as a printed copy of all pages of the Excel file cost proposal, and mailed with the printed copies of the technical proposal and vendor’s reproductions of its Braille transcription of the Attachment A: Sample Test Pages.

  4. CD or USB flash drive containing the Submission Documents and the Technical and Cost Proposals, created using Microsoft Office. Place in a separate envelope labeled CD/USB-RFP#22-006 Do Not Open.

Please submit the above documentation to:

NYS Education Department
Bureau of Fiscal Management
Attn: Lucas Rodriguez, RFP #22-006
Contract Administration Unit
89 Washington Avenue, Room 501W EB
Albany, NY 12234

RFP Documents

Application in PDF Adobe PDF | Application in Word Word document
Cost Proposal Worksheet Excel
Submission Documents Adobe PDF
Attachment A: Sample Test Pages Adobe PDF

Last Updated: September 20, 2021