Office of Accountability

OA E-Blast Update

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Archived E-Blast Updates

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September 2015

...a monthly update on the New York State Education Department’s Office of Accountability (OA) activities relevant to school districts, schools, the education community and other stakeholders.

GENERAL ANNOUNCEMENTS

RECEIVERSHIP

REMINDERS

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GENERAL ANNOUNCEMENTS

Parents’ Guide to Understanding the New Rules for School Registration

In July 2015, Commissioner’s Regulations governing enrollment of students in public school were amended to ensure that all students, and in particular unaccompanied youth, have timely access to school. The Regulations require that school districts accept a broader range of documents to establish residency and establish timelines for making residency determinations. The New York State Education Department has produced brochures that districts can provide to parents so that they better understand the enrollment process.
The brochure in English is available at:  http://www.p12.nysed.gov/accountability/homeless/docs/EnrollmentBrochure_English.pdf  and in Spanish at: http://www.p12.nysed.gov/accountability/homeless/docs/EnrollmentBrochure_Spanish.pdf.  Translations in other languages will be made available shortly. 
For more information on enrollment requirements, please contact the NYSED Office of Student Support Services at (518) 486-6090.  For information about enrollment of immigrant youth and children, please contact, the NYSED Office of Bilingual Education and World Languages at (718) 722-2245.  For information about enrollment of children and youth in temporary housing, please contact the NYSED State Coordinator for Homeless Education at (518) 473-0295.

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Academic Intervention Services (AIS) Requirements for 2015-16

On Friday, August 28, 2015, the Office of P-12 Education sent a memo to BOCES District Superintendents, Superintendents of Public Schools and Administrators of Public and Charter Schools regarding Academic Intervention Services (AIS) Requirements for the 2015-16 school year. The memo can be accessed at: Academic Intervention Services Requirements for 2015-16.pdf.

The memo includes details about the process by which the New York State Education Department (“The Department”) plans to ensure that existing support services, including Academic Intervention Services (AIS) and Title I compensatory services, remain relevant and appropriate during the continued implementation of the Common Core Learning Standards.

The memo states that the Department is recommending to the Board of Regents that it take action in September to establish cut scores for AIS for grades 3-8 ELA and math for the 2015-16 school year that would be  the same as those established for the 2014-15 school year and that the cut scores not revert to the previous requirement that all students below Level 3 receive AIS.

The proposed regulations would require each school district to continue to implement a uniform process by which the district determines whether to offer AIS during the 2015-16 school year to  students who score below Level 3 but above the established cut scores for the provision of mandatory AIS. These districts would also be required to either post to its website or distribute to parents, in writing. a description of this process no later than Monday, November 2, 2015.

Inquiries regarding the requirements for the provision of AIS to students during the 2015-16 school year can be directed to David Bryant in the Office of Student Support Services via e-mail at david.bryant@nysed.gov or by phone at 518-486-6090.

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School Transportation for Students in Foster Care

On Thursday, August 27, 2015 a memo regarding guidance for “School Transportation for Students in Foster Care” was sent to District Superintendents, Superintendents of Public Schools and Charter School LEA Administrators.

The purpose of this guidance document is to provide information to child welfare staff of local departments of social services, voluntary agencies, and local educational agencies (school districts, charter schools), and Boards of Cooperative Educational Services (BOCES) about the provision of transportation to and from school for children placed in foster care.

For more information about guidance related to school transportation for students in foster care, please visit: http://www.p12.nysed.gov/accountability/memos.html.

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Transition to the Regents Examination in Algebra II (Common Core)

In August 2015, the Office of the Executive Deputy Commissioner sent a memo to Superintendents of Public Schools, Administrators of Public and Nonpublic Schools, Principals of Public and Nonpublic Schools and Leaders of Charter Schools regarding the transition to the Regents examination in Algebra II (Common Core). The memo can be accessed at:
http://www.p12.nysed.gov/assessment/commoncore/transitiontoccregentsalgebraII815.pdf.

As stated in the memo, the Department began the implementation of new Common Core Regents Examinations in mathematics in June 2014. Students who in the 2013-14 school year or thereafter, regardless of grade of enrollment, began their first commencement-level mathematics course culminating in a Regents Exam in June 2014 or later, were required to take the New York State Common Core Learning Standards Regents Exam in mathematics that corresponded to that course (as available), and be provided with Common Core instruction.

In response to educator feedback requesting an extension of this policy, the Department plans to recommend that the Board of Regents amend the regulations to provide a similar option for the new Regents Examination in Algebra II (Common Core) and the current Regents Examination in Algebra 2/Trigonometry (2005 Standards). Students enrolled in Algebra II (Common Core) would be allowed, at the discretion of the school, to take the Regents Examination in Algebra 2/Trigonometry (2005 Standard) in addition to the Regents Examination in Algebra II (Common Core).

Questions concerning the new Regents Exams or the implementation timeline will be addressed by the Office of State Assessment via e-mail at emscassessinfo@nysed.gov or by phone at 518-474-5900.

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Diagnostic Tool for School and District Effectiveness (DTSDE) Specialized Programs

The New York State Education Department is offering the opportunity for school district staff to participate in the Diagnostic Tool for School and District Effectiveness (DTSDE) Specialized Programs including:

  • The Professional Learning Community Program
  • DTSDE Certification
  • School Principal Mentoring Program

E-mail invitations with the corresponding applications for DTSDE Specialized Programs, were sent on Tuesday, August 25, 2015 to Superintendents of Focus Districts.  These documents are located at: http://www.p12.nysed.gov/accountability/diagnostic-tool-institute/DTSDESpecializedProgramming.html.

Interested candidates should complete the application(s) and submit them via e-mail to: DTSDEreviews@nysed.gov at the deadlines listed below for each program.  If you have any questions about the programs, please contact the NYSED Program Liaison listed by program below.


Program

Application Due Date

NYSED Program Liaison

Contact Phone Number

Principal Mentoring Program

Monday, September 21, 2015

Lori Ferguson
Robert Husain

718-722-2775
718-722-5970

Professional Learning Community (PLC)

Friday, September 25, 2015

Claytisha Walden

718-722-2725

Certification Program

Monday, September 28, 2015

Kalimah Geter

718-722-5964

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2015-16 Diagnostic Tool for School and District Effectiveness (DTSDE)/Focus District Institutes

The Office of Accountability is pleased to announce the upcoming Diagnostic Tool for School and District Effectiveness (DTSDE)/Focus District Training Institutes for the 2015-16 School Year. The dates of the institutes are as follows:

  • October 6 - 7, 2015
  • December 15 - 16, 2015
  • March 10 - 11, 2016
  • May 4 - 5, 2016

The first Training Institute, Session A, will be held on October 6 - 7, 2015 at the Empire State Plaza Convention Center, Albany, New York. More information about the 2015 - 16 training Institutes and registration for the October 6 - 7, 2015 Institute can be found at:
http://www.p12.nysed.gov/accountability/diagnostic-tool-institute/registration.html.

To ensure that all representatives are presented with a consistent message concerning DTSDE review practices, several of the DTSDE-related sessions offered during the year will be repeated at the 2015-16 Focus District Institutes. 

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2015-16 Diagnostic Tool for School and District Effectiveness (DTSDE) Integrated Intervention team (IIT) Reviews

In August 2015, Focus District Superintendents received notification via e-mail regarding Diagnostic Tool for School and District Effectiveness (DTSDE) Integrated Intervention Team (IIT) review dates to take place in their district for the 2015-16 school year. All review dates have been confirmed.

For questions regarding the upcoming DTSDE IIT visits, please contact:  DTSDEReviews@nysed.gov.

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2015-16 Outside Educational Experts (OEEs)

On Thursday, September 3, 2015, Focus District Superintendents received an e-mail, outlining the expectations for districts that want to use Outside Educational Experts (OEEs) this year.  The use of OEEs is at the district’s discretion. The 2015-16 district OEE application is available at:  http://www.p12.nysed.gov/accountability/diagnostic-tool-institute/2015-16NYSEDOEEApplication.docx

The letter to Prospective OEEs can be found at:  http://www.p12.nysed.gov/accountability/diagnostic-tool-institute/documents/2015-16LettertoProspectiveOutsideEducationalExperts.pdf

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2015-16 Title I 1003(a) Basic School Improvement Grant Technical Assistance

Section 1003(a) of the Elementary and Secondary Education Act (ESEA) requires that State Education Agencies allocate funds to Local Education Agencies (LEAs) for Title I Priority and Focus Schools to meet the progress goals in their District Comprehensive Improvement Plan and School Comprehensive Education Plan(s) (DCIP/SCEP) and thereby improve student performance. These funds are to be used to support implementation of school improvement activities, as required in the 2015-2019 ESEA flexibility waiver.

The following districts and schools are eligible for 1003(a) funds for technical assistance in Title I Priority, Focus and Local Assistance Plan (LAP) Schools:

  • Title I Districts that were identified as Focus Districts and Title I schools that were identified as Priority, Focus or LAP Schools as of August 31, 2015 and will provide instruction to students during the 2015-16 school year; and,
  • Title I Districts that were identified as Focus Districts and Title I schools identified as a Priority or Focus Schools as of June 1, 2015 that were subsequently removed from that status and will provide instruction to students during the 2015-16 school year.

*The 2015-16 lists of Focus Districts, Priority Schools, Focus Schools and LAP Schools are posted online at: http://www.p12.nysed.gov/accountability/ESEADesignations.html.

Applications for funding will be accepted on a rolling basis until Monday, November 30, 2015, but all activities are subject to review and approval of funding. Applications with activities starting in September were due by Monday, August 31, 2015.  Districts may submit a full or partial application in August and then submit revisions as needed until June 30, 2016.

For more information about the 2015-16 Title I 1003(a) Basic School Improvement Grant Application, please visit: http://www.p12.nysed.gov/funding/2015-16-title-1-basic-sig-1003a/home.html.

For more information about technical assistance for the 2015-16 Title I 1003(a) Basic School Improvement Grant, please visit: http://www.p12.nysed.gov/accountability/T1/1516basicsigata.html.

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RECEIVERSHIP

Upcoming Deadline for District Submission of Demonstrable Improvement Indicators

The Department will be hosting a live webinar on selecting Demonstrable Improvement indicators on Friday, September 18, 2015 at 2 p.m. The link to attend the webinar will be e-mailed to superintendents with Persistently Struggling and Struggling Schools prior to the meeting. Districts with Persistently Struggling and Struggling Schools are required to submit selected Demonstrable Improvement indicators along with any district proposed local indicator(s)/climate survey to the Department by Friday, October 2, 2015.

First Required Quarterly Report for School Receivership

Commissioner’s Regulations §100.19 requires that Receivers in Persistently Struggling and  Struggling Schools submit the first required Quarterly Report for School Receivership no later than Wednesday, October 30, 2015 to Receivership@nysed.gov.

 Additional upcoming deadlines for Quarterly Reports are as follows:

  • 2nd Quarterly Report - Friday, January 29, 2016
  • 3rd Quarterly Report -  Friday, April 29, 2016
  • 4th Quarterly Report-  Friday,  July 29, 2016

Please send questions about Required Quarterly Reports for Receivership to Receivership@nysed.gov.
                                                                                                                                                          

Public Hearing and Notification for Struggling Schools and Persistently Struggling Schools

Struggling Schools and Persistently Struggling School notifications to parents and public hearings must take place no later than 20 days after the district is notified that schools have been identified. For more information please write to: Receivership@nysed.gov.

                                                                                                                                                         

Receivership Timelines and Requirements

Pursuant to Commissioner’s Regulations §100.19 all identified Persistently Struggling and Struggling schools are required to submit the Community Engagement Template and evidence; the Public Notification and Hearing Requirements Template and evidence; and the Demonstrable Improvement Template. The deadline for submission is Wednesday, September 30, 2015, regardless of the type of school improvement plan submitted to the Department.  The required templates can be found at: http://www.p12.nysed.gov/accountability/de/SchoolReceivership.html.   These materials must be submitted to the Department at Receivership@nysed.gov.
However, in order to provide adequate time for each Community Engagement Team (CET) to review and provide suggestions for revisions to the provisionally approved plan, NYSED has revised the required timeline for this requirement. Districts now have 60 days from the date of the Department’s provisional approval of the plan (or until Wednesday, September 30, 2015, whichever date is later) to provide evidence that the CET has reviewed and provided recommendations on the plan, to respond to the CET recommendations, and to submit any revisions made to the plan based upon the CET recommendations. 
To review the specific examples to understand the differentiated timelines, please review the following guidance posted at: http://www.p12.nysed.gov/accountability/de/documents/August2015MemoReReceivershipRequirementsandTimelines081915.pdf.
Please send questions about Receivership timelines and requirements to Receivership@nysed.gov.
                                                                                                                                                           

Updates to the School Receivership Website: Frequently Asked Questions and Video

The School Receivership website has been updated to include Frequently Asked Questions which can be accessed at: http://p12.nysed.gov/accountability/de/FrequentlyAskedQuestions.html#Top.

In addition, the School Receivership website has been updated to include the video: NY Educators, Parent’s Voice Support for School Receivership which can be accessed at: http://www.p12.nysed.gov/accountability/de/SchoolReceivership.html.

Please send questions about Receivership to Receivership@nysed.gov.

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REMINDERS

Upcoming Self-Assessment Deadline

Commissioner’s Regulations §100.18(f)(6) requires that all schools and districts be included in the State accountability system and that Adequate Yearly Progress (AYP) be determined for each public school, charter school and district. This requirement also pertains to schools/districts with fewer than 30 continuously enrolled students who have participated in State assessments during the prior two years combined, or any configuration of grades K through 12 that do not participate in the regular state assessment program.

In order to comply with this requirement for the 2014 -15 school year, the schools/districts described above are required to complete and submit a Self-Assessment form by Friday, October 9, 2015.

The Self-Assessment form can be found at: http://www.p12.nysed.gov/accountability/APA/Forms/Forms_home.html.

Completed Self-Assessment forms and any questions regarding the Self-Assessment process must be submitted via e-mail to: selfassessment@nysed.gov.

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2015- 16 Local Assistance Plans

Local Assistance Plans are due to the Department on Friday, November 20, 2015.  For more information please write to: accountinfo@nysed.gov.

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NEXT PUBLICATION

OCTOBER 2015

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Last Updated: December 9, 2015