Office of Accountability

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May 2016

...a monthly update on the New York State Education Department’s Office of Accountability (OA) activities relevant to school districts, schools, the education community and other stakeholders.

REGENTS ACTIONS

REGENTS UPDATES

THE EVERY STUDENT SUCCEEDS ACT (ESSA)

GENERAL ANNOUNCEMENTS

REGENTS ACTIONS

Amendment to the Rules of the Board of Regents Relating to Annual Professional Performance Reviews (APPR) for Classroom Teachers and Building Principals

At its May 2016 meeting, the Board of Regents adopted amendments to §§30-2.3, 30-3.3, 30-3.4, 30-3.5, 30-3.11, and 30-3.13 of the Rules of the Board of Regents, relating to the Annual Professional Performance Reviews (APPR) of classroom teachers and building principals.

The adopted APPR amendment seeks to provide districts and BOCES with greater flexibility in implementing the provisions of Education Law §3012-d and Subpart 30-3 of the Rules of the Board of Regents. The amendments specified:

  • That transition scores and calculated ratings be provided to teachers and principals no later than September 1st.
  • The measures that will be used in the student performance category of a teacher’s evaluation.
  • That each subcomponent of the observation category be evaluated on a 1-4 scale based on a State-approved rubric aligned to the New York State teaching standards.
  • The measures that must be used in the student performance category of a principal’s evaluation.
  • The measures that are available in the student performance category.
  • That each school visit be evaluated based on a state-approved rubric aligned to the Interstate School Leaders Licensure Consortium (ISLLC) standards.
  • That teacher and principal improvement plans be subject to collective bargaining to the extent required under Article 14 of the Civil Service Law.

The adopted APPR amendment will become effective, as an emergency rule, on Tuesday, June 14, 2016.

The May 2016 Regents item regarding the amendment to the rules of the Board of Regents relating to the APPR for classroom teachers and building principals can be found at: http://www.regents.nysed.gov/common/regents/files/516p12a1.pdf.

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Proposed Amendment Relating to the Methodology that School Districts will use Identify Students in Grades 3-8 Who Receive Academic Intervention Services

At its April 2016 meeting, the Board of Regents discussed a proposed amendment to subdivision (ee) of section 100.2 of the Commissioner’s Regulations relating to the methodology that school districts will use to identify students in grades 3 - 8 who receive academic intervention services (AIS).

Based on feedback from key stakeholders on implementation of AIS, the Department made recommendations for revisions to the current methodology for identification of students required to participate in AIS in the 2016-17 school year and beyond.

Stakeholder recommendations are that the Board of Regents amend Commissioner’s Regulations to include a two-step process for determining student eligibility for AIS in grades 3 - 8 ELA and mathematics. For more information about the two step process please review the April 2016 Regents Item at:

http://www.regents.nysed.gov/common/regents/files/416p12d1.pdf.

Following a 45-day public comment period, it is anticipated that the proposed rule will be presented for adoption at the July 2016 meeting.

The April 2016 Regents Item regarding the methodology school districts will use to identify students in Grades 3-8 who receive academic intervention services can be found at:

http://www.regents.nysed.gov/common/regents/files/416p12d1.pdf.

The presentation entitled “Academic Intervention Services” can be found at: http://www.regents.nysed.gov/common/regents/files/Academic%20Intervention%20Services%20p12d1.pdf.

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REGENTS UPDATES

Violent and Disruptive Incident Reporting and Calculating the School Violent Index

At its May 2016 meeting, the Board of Regents discussed the collection of Violent and Disruptive Incident Reports (VADIR) from schools along with the calculation of the School Violence Index (SVI).

As a result of the discussion, the Department will:

  • Develop amendments to Commissioner’s Regulations for consideration by the Board of Regents that will revise the current twenty categories in accordance with the New York State Safe Schools Task Force recommendations;
  • Revise the electronic application used to collect VADIR and Dignity for All Students Act (DASA) data from schools to reflect the amended regulations;
  • Work with the New York State Center for School Safety to expand the availability of technical assistance and professional development to support this work and conduct monitoring and site visits to ensure accuracy of reporting;
  • Pilot the school climate index in approximately 12 districts in 2016-17 and make changes and improvements, as necessary.

The May 2016 Regents item regarding the VADIR and calculating the SVI can be found at: http://www.regents.nysed.gov/common/regents/files/516p12d1.pdf.

The May 2016 presentation “Violent and Disruptive Incident Reporting and Calculating the School Violence Index” can be found at: http://www.regents.nysed.gov/common/regents/files/P-12%20Violent%20and%20Disruptive%20Incident%20Report.pdf.

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EngageNY Easier to Use, Enhanced Capability

At the May 2016 Board of Regents meeting, an overview of the EngageNY website was discussed.

The presentation “EngageNY Easier to Use, Enhanced Capability” can be found at: http://www.regents.nysed.gov/common/regents/files/P-12%20EngageNY.pdf.

The Department will continue to invest in the development of EngageNY as a resource for educators.

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                                                                                                                                                                 Update on Regents Exams Workgroup

At the May 2016 Regents meeting, the Board of Regents were provided with an update on the workgroup convened to advise on technical and policy aspects of the Common Core Regents Exams.

The workgroup will continue to meet over the next several months and will draft recommendations for the Commissioner.  Additional updates will be provided to the Board of Regents as the workgroup continues its discussions.

The May 2016 Regents item regarding the update on Regents exams workgroup can be found at: http://www.regents.nysed.gov/common/regents/files/516p12d2.pdf.                                                                                                                                                                              

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ELA and Mathematics Standards, Curriculum, Assessments Updates - Teacher & Principal Evaluation System Review

At the April 2016 Board of Regents meeting, information regarding the teacher and principal review system review was presented.

The presentation entitled “ELA and Mathematics Standards, Curriculum, Assessments Updates - Teacher & Principal Evaluation System Review” can be found at: http://www.regents.nysed.gov/common/regents/files/ELA%20and%20Mathematics%20Standards%2C%20Curriculum%2C%20Assessments%20Updates%20-%20No%20Item.pdf.                              

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Update on Computer-Based Testing

At the both the April 2016 and May 2016 Regents Meetings, the P-12 Education Committee provided the Board of Regents with updates on New York State’s transition to computer-based testing starting in the 2015-16 academic year.

Department staff provided updates on:

  • Computer-based New York State Alternate Assessment (NYSAA) and the Grades 3-8 ELA and math computer-based field tests for public schools, charter schools, and non-public schools.
  • Grades 3-8 ELA and math computer-based field tests for public schools, charter schools and non-public schools, specifically focusing on readiness and preparation.

Department staff will continue to support districts and schools in the transition to computer-based tests as part of the long-term strategy to move more testing online. The Department’s goal is to move toward the use of innovative, technology enhanced items and a quick return of test scores to educators, students, and their parents.

The April 2016 Regents item regarding computer-based testing can be found at: http://www.regents.nysed.gov/common/regents/files/416p12d2.pdf.

The May 2016 Regents item regarding computer-based testing can be found at: http://www.regents.nysed.gov/common/regents/files/516p12d4.pdf.

The April 2016 presentation “New York’s Transition to Computer-Based Testing” can be found at:

http://www.regents.nysed.gov/common/regents/files/New%20York%E2%80%99s%20Transition%20to%20Computer-Based%20Testing%20p12d2.pdf.

The May 2016 presentation “3-8 ELA and Math Computer-Based Field Testing” can be found at:

http://www.regents.nysed.gov/common/regents/files/P-12%203-8%20ELA%20and%20Math%20Computer-Based%20Field%20Testing.pdf.

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THE EVERY STUDENT SUCCEEDS ACT (ESSA)                                                                                                                                                                                  

Elementary and Secondary Education Act (ESEA) Reauthorization and the Every Student Succeeds Act (ESSA)

At the May 2016 meeting the Board of Regents discussed the Elementary and Secondary Education Act (ESEA) Reauthorization and the transition to the Every Student Succeeds Act (ESSA), including requirements of the law pertaining to standards, accountability, and parent and family engagement. A strategy for involving stakeholders in development of New York’s plan was also discussed.

The May 2016 ESSA presentation can be found at: http://www.regents.nysed.gov/common/regents/files/Full%20Board%20Monday%20-%20%20ESEA%20Reauthorization-Every%20Student%20Succeeds%20Act%20ESSA.pdf.

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GENERAL ANNOUNCEMENTS

Identification of Local Assistance Plan Schools based on 2014-15 School Year Results

On Thursday, May 12, 2016, the Office of Accountability (OA) notified districts regarding final determinations to Local Assistance Plan status based on 2014-15 school year results, and made public the final list of LAP schools based on 2014-15 school year assessments.

As part of the notification process, the OA conducted a webinar entitled “Local Assistance Plan Schools: Self-Reflection Process and Required Plan.” The Power Point presentation from the webinar can be found at: http://www.p12.nysed.gov/accountability/LAPSelfReflectionWebinar.pptx and the recording can be accessed at: https://meetny.webex.com/meetny/lsr.php?RCID=64bc5f6bb4ac44c1bf0acb5c63cbd865.

All questions regarding LAP schools should be directed to: accountinfo@nysed.gov.

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Identification of Reward Schools Based on 2014-15 School Year Results

On Tuesday, May 17, 2016, the Office of Accountability (OA) posted the final list of Reward Schools that were identified based on the 2014-15 school year results at: http://www.p12.nysed.gov/accountability/ESEADesignations.html.

The Commissioner’s press release regarding Reward Schools can be found at: http://www.nysed.gov/news/2016/commissioner-identifies-220-high-achieving-and-high-progress-schools-reward-schools.

Districts were notified about Reward Schools via e-mail. An official NYSED certificate of recognition will be mailed to Superintendents and Charter School Principals with Reward Schools in the next two weeks.

Any questions regarding Reward Schools should be sent to accountinfo@nysed.gov.

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Compilation of Professional Development Resources to Help Guide the DCIP/SCEP Processes

Resources for the District Comprehensive Improvement Plan (DCIP) and School Comprehensive Education Plan (SCEP) processes listed below have recently been posted to the Focus District Improvement Plan website.

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Focus District Improvement Plans

Consistent with New York’s approved ESEA Flexibility Waiver, all Focus Districts are required to develop a District Comprehensive Improvement Plan (DCIP) that details how the district plans to improve instruction and address the identified needs of Focus, Priority, and Local Assistance Plan (LAP) Schools.

All identified Priority and Focus schools that do not have an approved 1003(g) School Improvement Grant (SIG) or School Innovation Fund (SIF) plan are required to develop a School Comprehensive Education Plan (SCEP) that details the way in which identified schools are focused on increasing the quality of instruction; improving the effectiveness of the leadership and teaching; and improving student achievement and graduation rates for all students, with an emphasis on identified subgroups.

Identified schools that have been active participants in the Professional Learning Community (PLC) pilot cohort are required to develop a Strategic Plan for School Excellence (SPSE) in lieu of a SCEP.  The SPSE details the way in which identified schools are focused on increasing the quality of instruction; improving the effectiveness of the leadership and teaching; improving student achievement and graduation rates; and moving toward excellence for all throughout a three year implementation period.

The link to the DCIP, SCEP and SPSE plan templates can be found at: http://www.p12.nysed.gov/accountability/fdip/home.html.

The 2016 -17 DCIP, SCEP and SPSE plans are accepted as early as June 1, 2016. The deadline for submission of each plan is close of business July 31, 2016. All plans should be submitted via e-mail to fdip@nysed.gov.

All questions regarding the DCIP, SCEP and SPSE should be emailed to fdip@nysed.gov.   

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McKinney-Vento Summer School Information

In May 2016, a field memo was sent to District Superintendents, Superintendents of Public Schools, Charter School LEA Administrators and Homeless Education Liaisons regarding students in temporary housing and the requirements for districts these students attend.

Students in temporary housing who are required to attend summer school to advance to the next grade or who need summer school to graduate on time must be provided the opportunity to attend summer school free of charge. The May 2016 Field Memo includes information on:

  • Access to summer school for students in temporary housing and their rights,
  • Appointment of a homeless liaison and
  • LEA policies and resources.

The May 2016 NCLB McKinney Vento field memo can be found at: http://www.p12.nysed.gov/accountability/homeless/docs/SummerSchoolInformation2016_Final.pdf

The memo can also be accessed at the following links:

http://www.p12.nysed.gov/accountability/memos.html

http://www.p12.nysed.gov/accountability/guidance.html

http://www.p12.nysed.gov/accountability/homeless/guidancememos.html

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Receivership Schools: Demonstrable Improvement Indicators Update

Local Indicators/ Indicators with District-Collected Data/ Student Attendance, Student Suspension, and School Safety Data

The Department requires schools with Local Indicators/ Indicators with District-Collected Data to submit the data by the prescribed deadline. Schools with indicator #3 (Student Attendance), indicator #4 (Student Suspension Rate–Out of School), and indicator #5 (School Safety–Count of serious incidents) must send their data to accountinfo@nysed.gov by Friday, July 8, 2016.

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Receivership School Data Dashboard (RSDD)

In July 2016, a Receivership School Data Dashboard (RSDD) will be available to authorized users on the secure http://data.nysed.gov/  website. The RSDD will display all the Demonstrable Improvement indicators assigned to each of the schools, the required progress targets, schools’ 2015-16 performance, and whether the schools met the progress targets or not. The RSDD will be updated regularly to include new data as they become available.  Districts will only have access to their schools’ RSSD. 

These data will be available in a secure environment at http://data.nysed.gov/ to authorized school and district users.  The RSDD can be accessed securely by going to the lower right corner of the http://data.nysed.gov/  page and clicking “login.” Enter your User ID and password to log in securely.

Superintendents outside of New York City who do not know their User ID and password should use the State Education Department Delegated Account System (SEDDAS) users guide at: http://www.p12.nysed.gov/seddas/seddashome.html.

Principals outside New York City who do not know their user ID and password should be advised to contact their superintendent. For questions about the RSSD please contact: accountinfo@nysed.gov.

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Reviews and Reports Due to NYSED

All Focus and Priority Schools on the February 2016 Focus District List that do not receive an IIT review will be expected to receive District-led Diagnostic Tool for School District Effectiveness (DTSDE) reviews or School reviews with District Oversight by the end of the 2015-16 school year.  

  • All previously identified Focus or Priority School as of September 1, 2015 that have been re-identified as a Focus or Priority School must receive a DTSDE review.  In lieu of having a NYSED-led IIT review, this requirement can be met through a District-led DTSDE review of three or more tenets; or a District Supervised School Review with District Oversight.
  • All schools in Re-identified Focus Districts that have been identified as a Focus or Priority school for the first time must receive a DTSDE review. This requirement can be met by conducting a District-led review of three or more tenets; a District-supervised School Review with District Oversight; or completion of a District-supervised DTSDE School Self-Reflection.
  • All schools classified as Persistently Struggling or Struggling and also re-identified as a Focus or Priority School must receive a DTSDE review. This requirement can be fulfilled by a NYSED-led Demonstrable Indicator Review (for schools that identified a DTSDE tenet as one of their measures of Demonstrable Improvement); a District-led DTSDE review of three or more tenets; or a District-supervised School review with District Oversight.

Reports for District-led reviews and/or School reviews with District oversight must be submitted to the Office of Accountability (OA) at the NYS Education Department by Thursday, June 30, 2016 for schools in re-identified or newly identified districts.  

Report forms can be found on the OA website at the following link: http://www.p12.nysed.gov/accountability/diagnostic-tool-institute/review-materials.html.

Further information and/or questions can be emailed to DTSDEreviews@nysed.gov.                                                                                                                                                                       

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2016-17 Socio-economic Integration Pilot Program (SIPP) Update Application

The 2016-17 Socio-economic Integration Pilot Program (SIPP) Update application is now posted.  The purpose of the Socioeconomic Integration Pilot Program is to increase student achievement in Priority and Focus Schools by encouraging greater socioeconomic integration in these schools.  Only Districts with approved 2015-16 SIPP grants are eligible to submit Update Applications. Update Applications are due no later than Thursday, June 30, 2016. 

The application is posted at: http://www.p12.nysed.gov/funding/2015-18-title-1-ses-integration-grant/home.html.

Questions regarding the 2016-17 SIPP Update application should be sent to: SIGA@nysed.gov.                                                                                                                                                                       

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Submission of School Safety and Educational Climate (SSEC) Data, including Violent and Disruptive Incidents Report (VADIR) and Dignity for All Students Act (DASA) Data

On Monday, May 2, 2016, a memo was sent to Superintendents of Schools, BOCES District Superintendents, Charter School Leaders/Principals as well as Public School Principals to inform them that the timeline for the collection of school summary counts of Violent and Disruptive Incidents Report (VADIR) and Dignity for All Students Act (DASA) incidents for the 2015-16 school year (July 1, 2015-June 30, 2016) will be earlier than the mid-August collection timeline that was in place in prior school years.

The 2015-16 school year VADIR/DASA application will be available on the NYSED Application Business Portal beginning on June 27, 2016 with a reporting deadline of July 25, 2016. The earlier collection timeline will allow schools to report incidents at the close of the 2015-16 school year so the data can be made available in a more timely manner.

The memo regarding the submission of SSEC data, including VADIR and DASA data, can be found at: http://www.p12.nysed.gov/irs/memos/.

More information about data collection for 2015-16 school year incidents can be found at: http://www.p12.nysed.gov/irs/school_safety/school_safety_data_collection.html.    

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Changes to the Commissioner’s Regulations Part 100.5(d)(7) Governing the Appeal to Graduate with a Lower Score on a Regents Examination

On Wednesday, April 20, 2016 a memo was sent to District Superintendents, Superintendents of Public and Nonpublic Schools, Principals of Public, Charter and Nonpublic Schools regarding changes to the Commissioner’s Regulations Part 100.5(d)(7) governing the appeal to graduate with a lower score on a Regents exam.

Under the revised rule, students can now appeal scores of 60-64 (expanded from 62-64) on up to two Regents examinations. Students who are granted one appeal by their local superintendent earn a Regents diploma. Students who are granted two appeals earn a local diploma. The provisions for English language learners to appeal scores of 55-61 on the English Language Arts Regents Examination and for students with disabilities to appeal scores of between 52 and 54 on up to two Regents examinations to earn the local diploma are still in place.

In addition, the revised rule eliminates the requirement that students meet a minimum attendance requirement of 95% in the year they last took the examination under appeal. The elimination of the attendance requirement is applicable to all appeals, whether for students with disabilities, English language learners, or general education students.

The revised Appeal to Graduate with a Lower Score on a Regents Exam form can be found at: http://www.p12.nysed.gov/ciai/gradreq/CurrentAppealForm.pdf.

The webpage containing general education and diploma requirements is:

http://www.p12.nysed.gov/ciai/gradreq/intro.html.            

The April 2016 memo regarding changes to the Commissioner’s Regulations Part 100.5(d)(7) governing the appeal to graduate with a lower score on a Regents exam can be found at: http://www.p12.nysed.gov/ciai/memos/expanded-appeal-memo-4-20-16.pdf.

Questions related to the appeals process can be sent to: EMSCGRADREQ@nysed.gov.                                                                                            

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Chronic Absenteeism Reports Now Available in SIRS

A May 2016 field memo was sent to BOCES District Superintendents, Superintendents of Public School Districts, Principals of Public Schools and Charter School Leaders regarding Chronic Absenteeism Reports and their availability in the Student Information Repository System (SIRS).

Outlined in the memo is New York State’s new statewide initiative to promote student engagement and increase student achievement by encouraging school personnel to track student absenteeism and develop intervention strategies to reduce chronic absence from school.

Also discussed in the memo is the Department’s ability to now calculate chronic absenteeism using attendance data reported by districts, BOCES and charter schools in SIRS and new verification reports now available in the Level 2 Reporting system (L2RPT). The memo includes information about the definition of chronic absenteeism, how it is calculated, and where to find resources to help reduce it.

The memo, “Chronic Absenteeism Reports Now Available in SIRS” can be found at: http://www.p12.nysed.gov/sss/documents/FINALchronicabsenteeismmemo_May2_2-16.pdf.                                                                                                                                                                    

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June 2016

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Last Updated: October 13, 2016