Office of Accountability

OA E-Blast Update

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Archived E-Blast Updates

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July 2015

...a monthly update on the New York State Education Department’s Office of Accountability (OA) activities relevant to school districts, schools, the education community and other stakeholders.

REGENTS ACTIONS

REGENTS UPDATES

GENERAL ANNOUNCEMENTS

REMINDERS

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REGENTS ACTIONS

Addition of Section 100.19 to the Regulations of the Commissioner Pertaining to School Receivership

At its June 2015 meeting, the Board of Regents P-12 Education Committee discussed the proposed addition of Section 100.19 of the Regulations of the Commissioner pertaining to School and District Receivership, in order to implement Section 211-f of Education Law as added by Chapter 56 of the Laws of 2015.

The P-12 Committee discussed several recommendations for changes to the proposed regulations. A revised version of the proposed amendment was presented to the Full Board of Regents and approved on June 16, 2015.

On July 22 and 23, the Department will hold a Receivership conference for representatives from districts with Struggling Schools and Persistently Struggling Schools and Key Stakeholders in Albany, New York. Please see the General Announcement Section for more details about the conference.

The revised June 2015 Regents Item regarding School and District Receivership can be found at: http://www.regents.nysed.gov/common/regents/files/meetings/Revised%20Receivership%20100.19_0.pdf

The presentation entitled “Proposed Commissioner's Regulations 100.19 Presentation,” can be found at: http://www.regents.nysed.gov/common/regents/files/meetings/Receivership_0.pdf

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Annual Professional Performance Reviews (APPR) of Classroom Teachers and Building Principals

At its June 2015 meeting, the Board of Regents adopted proposed amendments of Subpart 30-2 and added Subpart 30-3 to the Rules of the Board of Regents relating to Annual Professional Performance Reviews (APPR) of Classroom Teachers and Building Principals. The adoption of the amendments was made in order to implement Education Law Section 3012-d.

The Board of Regents discussed changes to, and clarifications of, Department recommendations relating to the APPR of Classroom Teachers and Building Principals in response to field feedback following the May 2015 Board of Regents meeting and acted to adopt the emergency regulations.

The June 2015 Regents Item regarding APPR of classroom teachers and building principals can be found at:

http://www.regents.nysed.gov/common/regents/files/meetings/Jun%202015/615p12a5.pdf

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Registration of Public Schools

At its June 2015 meeting the Board of Regents registered 13 new public schools located in five school districts.

The June 2015 Regents Item relating to the Registration of Public schools can be found at: http://www.regents.nysed.gov/common/regents/files/meetings/Jun%202015/615brca8Revised.pdf

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REGENTS UPDATES

Phase-in of the Common Core Regents Examinations

At its June 2015 meeting, the Board of Regents P-12 Education Committee was provided with an update on the phase-in of the Common Core Regents Exams and on the initial administration of the Regents Exam in Common Core Geometry. Continuing with the roll-out of the new high school exams measuring the Common Core Learning Standards, the Regents Exam in Common Core Geometry was administered for the first time on June 2, 2015. Only for the June 2015, August 2015, and January 2016 Common Core Regents examination administrations, students receiving Common Core Geometry instruction may, at local discretion, take the Regents Examination in Geometry (based on 2005 Learning Standards) in addition to the Regents Examination in Common Core Geometry. If students take the old Regents Exam in addition to the new Regents Exam, the higher of the two scores may be used for local transcript purposes and will be used for institutional accountability for the 2014-15 and 2015-16 school year results.

In addition, such students may meet the mathematics exam requirement for graduation by passing either of these exams. A standard setting for the Regents Exam in Geometry (Common Core) will be conducted with the help of 27 New York State educators. These field experts will make judgements about the content that students at various performance levels should know and make recommendations on the cut scores for these levels.

The June 2015 Regents Item regarding phase-in of the Common Core Regents examinations can be found at: http://www.regents.nysed.gov/common/regents/files/meetings/Jun%202015/615p12d1.pdf

The presentation entitled “Phase-In of the Common Core Regents Exams,” can be found at: http://www.regents.nysed.gov/common/regents/files/meetings//CommonCoreGeoExams.pdf

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Advanced Designation Diploma and Pathway Requirements

At its June 2015 meeting, the Board of Regents P-12 Education Committee approved technical amendments to Section 100.5 of Commissioner’s Regulations to:

  • Clarify the requirements for earning a Regents Diploma with advanced designation by students who elect to meet the requirements for a Regents diploma through the mathematics or science pathway options; and
  • Allow students to earn a Regents diploma through the humanities pathway by passing either an additional Regents assessment, or a Department approved alternative, in a different course in Social Studies or in English. Proposed Amendment of Section 100.5 of the Commissioner’s Regulations, Relating to Advanced Designation Diploma and Pathway Requirements.

The approved amendment regarding Advanced Designation Diploma and Pathway Requirements took effect as a permanent rule on July 1, 2015.

The June 2015 Regents Item relating to Advanced Designation Diploma and Pathway Requirements can be found at: http://www.regents.nysed.gov/common/regents/files/meetings/Jun%202015/615brca4.pdf                                                                                                                                                                                  

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Proposed Amendment of Section 100.2(y) of the Commissioner’s Regulations, Pertaining to Student Enrollment

At its June 2015 meeting the Board of Regents amended Section 100.2(y) of the Commissioner’s Regulations to provide clear requirements for school districts regarding student enrollment, particularly as it pertains to procedures for unaccompanied minors and other undocumented youths.

The proposed amendment codifies applicable federal and State laws, as well as existing Department guidance to districts, in order to ensure that unaccompanied minors and undocumented youths are provided their constitutional right to a free public education.

The approved amendment regarding student enrollment took effect as a permanent rule on July 1, 2015.

The June 2015 Regents Item pertaining to the proposed amendment of Section 100.2(y) of the Commissioner’s Regulations, relating to student enrollment, can be found at: http://www.regents.nysed.gov/common/regents/files/meetings/Jun%202015/615brca5.pdf

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Amendment of Section 100.18 of the Regulations of the Commissioner and New York State’s School and District Accountability System

At its June 2015 meeting the Board of Regents readopted, as an emergency action, the amendment of Section 100.18 of the Regulations of the Commissioner of Education to make technical changes to the definition of how schools and districts are credited with making Adequate Yearly Progress for the “all students” group to align with New York’s approved ESEA flexibility waiver and to clarify the methodology for identification of Local Assistance Plan (LAP) Schools.

The proposed rule will be presented for permanent adoption at the July 2015 Regents meeting, after expiration of the 45-day public comment period. Public comment can be sent to accountinfo@nysed.gov. If adopted at the July meeting, the proposed amendment will take effect as a permanent rule on August 5, 2015.

The June 2015 Regents Item relating to Proposed Amendment of Section 100.18 of the Regulations of the Commissioner can be found at: http://www.regents.nysed.gov/common/regents/files/meetings/Jun%202015/615brca7.pdf

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Units of Study and Provision of Credits for English as a New Language and Native Language Arts

At its June 2015 meeting, the Board of Regents adopted technical amendments to Section 154-2.3(h) of the Commissioner’s Regulations relating to units of study and provision of credits for English and native language arts.

The adopted technical amendments:

  • Clarify the units of study mandated for and credits given to all English language learners (ELLs) for Integrated English as a New Language (ENL) instruction;
  • Clarify the units of study mandated for and credits given to ELLs in Bilingual Education programs for ENL and bilingual core content area instruction; and
  • Change the phrase “Integrated English as a New Language and English Language Arts instruction” to “Integrated English as a New Language in English Language Arts instruction.”

The approved technical amendment to Section154-2.3(h) of the Commissioner’s regulations will take effect as on July 1, 2015.

The June 2015 Regents item relating to Units of Study and Provision of Credits for English as a New Language and Native Language Arts, can be found at: http://www.regents.nysed.gov/common/regents/files/meetings/Jun%202015/615brca9.pdf

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GENERAL ANNOUNCEMENTS

July 22 and 23, 2015 Receivership Conference

On Wednesday, July 22, 2015 and Thursday, July 23, 2015, the Department will hold a Receivership Conference in Albany, NY for districts with Struggling Schools and Persistently Struggling. Also invited are Key Stakeholders. The purpose of the conference is to provide guidance to the field on how to implement the Receivership program as outlined in Section100.19 of the Commissioner’s Regulations.

Representatives invited to attend the conference may include:

  • Representatives from Key Stakeholder organizations;
  • A Superintendent or Superintendent’s Designee;
  • A representative selected by the organization who represents the principal(s) of the identified school(s) in the district;
  • A representative selected by the organization that represents the teachers assigned to identified school(s) in the district;
  • A parent  selected by the organizations that represents parents whose students attend identified school(s) in the district; and
  • A School Board representative.

Registration information for the Receivership Conference can be found at: https://nysed.fluidreview.com/.

Any questions regarding School Receivership should be sent receivership@nysed.gov

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Approval of the New York State’s ESEA Flexibility Renewal Request for 2015 -19

On June 23, 2015 The United States Education Department (USDE) approved New York State's ESEA flexibility renewal request for the 2015-16 through 2018-19 school years.

The approved request grants New York flexibility, among other things, to:

  • establish alternative Annual Measurable Objectives (AMOs) that are not based on all students becoming proficient in language/arts and mathematics no later than the 2013-14 school year.
  • replace the identification of schools and districts for improvement, corrective action, and restructuring based on failure to make Annual Yearly Progress (AYP) with the identification of Priority Schools and Focus Schools and Districts.
  • revise the consequences for identified schools and districts, including eliminating the requirements that funds be set aside in identified schools and districts to support programs of supplemental educational services and teacher professional development plans.
  • waive the requirement that a school have a poverty percentage of 40 percent or more to become a schoolwide program.
  • Allow the use of 1003(a) school improvement funds to provide grants to Title I Reward Schools and Local Assistance Plan Schools.
  • allow districts not to test students who take Regents math examinations in grade 7 or 8 on the mathematics assessments for those grade levels.
  • allow 21st Century Community Learning Center funds to support expanded learning time both during the school day and when school is not in session.
  • waive the requirement that districts develop improvement plans regarding highly qualified teachers; and
  • allow districts to transfer up to 100% of funds from certain programs into Title 1.

The USDE approval and notification letters pertaining to New York State's ESEA flexibility renewal request for 2015 -19, can be found at: http://www.p12.nysed.gov/accountability/ESEAFlexibilityWaiver.html.

New York State's Approved Flexibility Renewal Request - 2015 -19 can be found at: http://www.p12.nysed.gov/accountability/ESEAFlexibilityWaiver.html.

At the July Board of Regents meeting, members of the Board of Regents will consider adopting emergency regulations to implement the provisions of New York’s approved ESEA flexibility renewal.

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2015-16 Title II, Part A Preliminary Allocations

The preliminary allocations for Title I, Parts A and D, are posted below. These allocations are based on the final eligible child count numbers that will be used to compute the final allocations later in the year.

The final 2015-16 allocation figures, usually available by the close of the calendar year, can differ from the figures posted due mainly to revised data received from the Charter School Local Educational Agencies (LEAs), plus the incorporation of the reallocated monies from prior year’s unspent funds. While most of the resulting changes occur in the allocations for the LEAs that “send” their residents to a charter school, sometimes there are also small changes in the allocations for other LEAs.

Preliminary allocations for Title I Parts A and D for 2015-16 can be found at: http://www.p12.nysed.gov/accountability/allocations/home.html.

2015-16 Child Counts for Neglected can be found at: http://www.p12.nysed.gov/accountability/allocations/1516/titleiiaallocpre.html.

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Strategic Plan for School Excellence (SPSE) Completion Guide

The Office of Accountability expresses its appreciation to all participants and presenters who attended the Diagnostic Tool for School and District Effectiveness (DTSDE) Institute and Professional Learning Community Program (PLCP) Training sessions on May 21, 2015 at the Cultural Education Center in Albany, NY.

We also extend our appreciation to the Districts that utilized the Title I “Office Hours” on May 20, 2015 to receive individualized technical support in the development of their 2015-16 District Comprehensive Improvement Plan (DCIP) and School Comprehensive Educational Plan (SCEP).  We hope that the time was well spent and that positive results will be evident in school and district practices.    

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2015-16 Consolidated Application Update

All LEAs must submit a completed Consolidated Application in order to access Title I, Title IIA, Title III, and/or Title VI funds. The Office of Accountability has made key changes to the 2015-16 application to increase ease of use and support more meaningful planning processes for LEAs.  Notable enhancements include:

  • The application has been divided into nine modules. Each module addresses a unique requirement or program area.
  • A new submission worksheet provides LEAs with a customized work plan that identifies which modules and required forms must be submitted.
  • Short technical assistance webinars will be made available for each module.

The 2015 -16 Consolidated Application can be found at: http://www.p12.nysed.gov/accountability/consolidatedappupdate/requiredforms.html

Details about changes in the Consolidated Application can be found at: http://www.p12.nysed.gov/accountability/consolidatedappupdate/                                                                                                                                                     

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New York State’s 2014-15 Plan To Ensure Equitable Access to the Most Effective Educators

In July 2014, Secretary Duncan announced that the United States Department of Education (USDE) would ask each state to submit an updated plan describing the steps it will take to ensure that “poor and minority children are not taught at higher rates than other children by inexperienced, unqualified, or out-of-field teachers,” as required by Section 1111(b)(8)(C) of the Elementary and Secondary Education Act of 1965 (ESEA).

New York State’s updated equity plan – “New York State’s Plan to Ensure Equitable Access to the Most Effective Educators, 2015” – serves to outline strategies for how the State will continue to work with LEAs to ensure every student has equitable access to the most effective educators. The plan builds on historic measures of equity, now combined with analyses of educator effectiveness data, and applies lessons learned from the Department’s $83 million Strengthening Teacher and Leader Effectiveness (STLE) competitive grant program intended to help applicants integrate evaluations into a coherent system of support for educators throughout their careers.

The Department believes that strong preparation programs, meaningful teacher and principal evaluation systems; professional development; and career ladder pathways, implemented as part of a comprehensive talent management system, will ensure equitable access to effective educators and will address achievement gaps.

New York State’s 2014-15 “Plan to Ensure Equitable Access to the Most Effective Educators” can be found at: http://www.p12.nysed.gov/accountability/T2/pdfs/FINALNYSEquityPlan.pdf

Information regarding “New York State’s Plan to Ensure Equitable Access to the Most Effective Educators” can be found at: http://www.p12.nysed.gov/accountability/T2/HQT-Equitable.html

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Synthesis of Feedback from Statewide District Comprehensive Improvement Plan and School Comprehensive Education Plan Meeting

In June 2015, a memo was sent to district superintendents, superintendents of public schools, Title I coordinators, and school improvement liaisons regarding the synthesis of feedback from the Statewide District Comprehensive Improvement Plan (DCIP) and School Comprehensive Education Plan (SCEP) meeting.

Staff analyzed and synthesized the feedback from the meeting and made substantial revisions to the DCIP and SCEP processes based upon this feedback. Some of the revisions include:

  • Removing the fiscal component from the SCEP;
  • Simplifying the SCEP to include one goal per Diagnostic Tool for School and District Effectiveness (DTSDE) Tenet;
  • Streamlining the fiscal requirements within the DCIP; and
  • Increasing technical support.

A more detailed description of revisions can be found in Attachment A of the memo regarding the synthesis of feedback from the Statewide DCIP and SCEP meeting.

The memo regarding the synthesis of feedback from the Statewide DCIP and SCEP meeting can be found at: http://www.p12.nysed.gov/accountability/documents/fm_feedbackedplanmeeting.pdf

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DTSDE Resource Guide 2.0 and SMART Goals

The DTSDE Resource Guide 2.0 was developed as a companion to the DTSDE 2.0 rubric and begins where the DTSDE assessment process ends. The assessment process for schools and districts yields a final report that identifies and describes strengths, progress markers, and identified needs for improvement.  District and school leaders should rely on the final school/district report findings when they develop the next versions of their respective district and school improvement plans. Specifically, their plans will target the assessed needs and priorities presented in their respective DTSDE reports.

In order to assist with the development of district and school improvement plans, the Specific, Measurable, Ambitious, Results-oriented, and Timely (SMART) goals were created. SMART goals help schools and districts to clearly articulate the outcome that a school or district is trying to achieve. SMART goal are specific with a single key result or intended impact.

The resource collection to assist identified Focus Districts and Priority and Focus Schools in developing their comprehensive improvement plans is now available at: http://www.p12.nysed.gov/accountability/fdip/documents/GoalSummary.doc.

Both the DTSDE Resource Guide 2.0 and SMART goals can be accessed at: http://www.p12.nysed.gov/accountability/fdip/home.html

If technical assistance is needed regarding DTSDE Resource Guide 2.0 or SMART Goals, please email Erica Meaker (Erica.meaker@nysed.gov) and/or Jason Harmon (Jason.Harmon@nysed.gov).

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REMINDERS

2015- 16 SIG VI Grants

SIG VI grants are due to the Department on Wednesday, July 22, 2015. For more information please write to:

2015- 16 District Comprehensive Improvement Plans and School Comprehensive Education Plans

District Comprehensive Improvement Plans and School Comprehensive Education Plans for the 2015-16 school year are due to the Department by Friday, July 31, 2015. For more information please write to: CONAPPTA@nysed.gov.    

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Out of Time Plans

The district must submit a 2015-16 Enhanced SCEP for identified "Out of Time Schools" no later than Friday, July 31, 2015.  The Enhanced SCEP must include:

  • If the school is a high school - a description of how the district will ensure that students at the school have access to CTE programs at schools in Good Standing and/or local Boards of Cooperative Educational Services (BOCES);
  • A description of the mandatory professional development for leadership and staff; and,
  • A description of the plan to offer extended learning time.

For more information about "Out of Time Schools" please write to: accountinfo@nysed.gov.

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2015- 16 Consolidated Applications

Consolidated applications are due to the Department on Monday, August 31, 2015. For more information please write to CONAPPTA@nysed.gov.

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Public School Choice

Districts must promptly, but no later than 14 days prior to the beginning of the school year, notify parents of all students enrolled in a Title I school that has been identified as a Priority or Focus School of their school choice options. In addition, the district must submit its Public School Choice program narrative by Monday, August 31, 2015. For more information please write to: CONAPPTA@nysed.gov.

All 2015 -16 improvement plan templates are posted at: http://www.p12.nysed.gov/accountability/consolidatedappupdate/requiredforms.html                                                                                                                                                                        

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2015- 16 Local Assistance PlanLocal Assistance Plans are due to the Department on Friday, November 20, 2015. For more information please write to: accountinfo@nysed.gov.

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Public Hearing and Notification for Struggling Schools and Persistently Struggling Schools

Struggling Schools and Persistently Struggling School notifications to parents and public hearings must take place no later than 20 days after the district is notified that schools have been identified. For more information please write to: receivership@nysed.gov.

NEXT PUBLICATION

AUGUST 2015

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Last Updated: December 9, 2015